Why include switch cost in a weekly plan?

Switch cost captures the setup and recovery time around meetings that usually reduces true deep-work capacity.

What buffer percentage should I use?

Start with 15% to 25% and adjust based on interruption frequency and uncertainty in task scope.

How does this differ from a task timeline estimate?

This planner sets realistic weekly focus capacity. Use the Time Block Calculator to estimate task backlog completion against that capacity.

Weekly Focus Planner Execution capacity

Convert your weekly meeting reality into a practical deep-work plan before committing to timelines.

Workdays per week

Workday length (hours)

Meetings per day

Average meeting length (minutes)

Context switch per meeting (minutes)

Planning buffer (%)

Target focus session length (minutes)

Your weekly focus plan will appear here.

How to Use This Plan

Step 1: Use this output as your weekly deep-work capacity baseline.
Step 2: Build session rhythm in the Focus Session Calculator.
Step 3: Estimate backlog completion in the Time Block Calculator.
Step 4: Re-check meeting overhead in the Meeting Load Calculator after any schedule changes.

Weekly Planning FAQ

Should I plan using optimistic or conservative meeting counts?
Use conservative counts for delivery planning and optimistic counts only for best-case scenarios.

What if my meeting load changes daily?
Run separate scenarios and use the lower focus-capacity result to reduce missed commitments.

How often should I rebuild this plan?
At least once per week or whenever team cadence changes significantly.

Related Tools

Pair your weekly plan with milestone math in DateKit, and check budget runway assumptions in BudgetKit. Explore the full collection in All Kits.